About the Role

We are a top-producing Philadelphia real estate team known for our professionalism, integrity, and client-focused approach. We’re seeking a full-time, in-person Operations & Marketing Coordinator to serve as the organizational and creative backbone of our business.

This position blends operations, marketing, leadership, and client service — supporting active transactions, managing systems, coordinating listings, and guiding the team toward greater efficiency and growth.

The right candidate will be a natural leader with strong organizational skills, a proactive mindset, and the ability to manage both tasks and people.

Key Responsibilities- Operations & Leadership

• Provide leadership in organizing priorities, enforcing systems, and maintaining accountability across the team.
• Coordinate showings, inspections, photography, and open houses.
• Ensure all listing and transaction files meet compliance standards.
• Support the team leader with meeting preparation, scheduling, and performance tracking.

Marketing & Brand Growth

• Oversee marketing initiatives and brand consistency across social, email, and property platforms.
• Manage MLS input, signage, feature sheets, website updates, and promotional materials.
• Create and schedule engaging content using Canva and team templates.
• Analyze marketing performance and make recommendations for improvement.

Team Development

• Act as the in-office point person—coordinating with virtual staff, vendors, and agents.
• Assist in onboarding new team members and maintaining team culture and standards.
• Lead weekly check-ins or briefings to ensure alignment on priorities and deadlines.

Ideal Candidate

• Demonstrates leadership ability and a proactive, solution-oriented mindset.
• Highly organized, self motivated, goal oriented
• Thrives in a dynamic, fast-paced environment.
• Has a strong grasp of both real estate operations and marketing fundamentals.
• Excellent communication, organization, and project management skills.
• Tech-savvy and quick to learn new tools and systems.

Qualifications

• Experience in real estate operations, marketing, or team management preferred (licensed or unlicensed).
• Proficiency in KW Command, Dotloop, Google Workspace, Cloze, and Canva strongly preferred.
• Strong leadership and interpersonal skills.
• Reliable transportation and availability Monday–Friday, 9:00 AM – 5:00 PM. Some weekends as needed

Compensation & Growth

• $45,000–$60,000/year, based on experience.
• Paid holidays and PTO after the probationary period.
• Career path toward Operations Manager or Director of Operations roles as the team expands.
• Supportive, growth-oriented team culture within Keller Williams Empower.

Job Type: Full-time

Pay: $40, $65,000.00 per year

Work Location: In person

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